We’re in an age of dazzling modern communication devices, but the sheer number of high-profile hacks has made people and organizations wary about their online security. Everyone knows that businesses need to stay connected, but sensitive information needs to remain confidential at all times.
Across North America, the boards of credit unions, health organizations, Crown agencies, non-profits, and companies from a range of different industries have turned to board portal software as their IT solution. But there are many options on the market, and it’s important you get the board portal that has all the features you need.
Let’s take a closer look at all the things you can get done with the best board portal software.
Board Package Prep
When choosing the best-fit board portal you should keep your admins in mind — admins will love how easy it is to be able to upload and aggregate board packages, swap in new documents, edit existing documents, and alert board directors to new changes with a board portal.
Your organization will also never need to worry about who is seeing what documents, as board portals allow admins full control over access permissions for committees and sub-committees.
Keep Directors Organized and Efficient
Modern board portal software works seamlessly with other popular technology — it fully integrates with apps you likely already use, such as Google Calendar, iCloud, and Outlook Calendar.
The ability to integrate all digital calendars makes scheduling board meetings easy. All it takes is a click. Plus, all the details you need to be aware of for the next board meeting are also highly visible in the board portal software’s app, and alerts ensure that you never miss important meetings or updates.
Store Documents Securely
Cloud-based board portal software has one centralized hub that stores all the materials for meetings you’ll need, such as agendas, attendance reports, minutes from past meetings, and upcoming board materials. It acts as a repository for all board material, and is always accessible to every director.
If a director belongs to more than one board, all they need to do is sign in with their username and password and all the material they need for every board is there, in one place.
With board portal software, you have full access on the go. The best board portals let you review and comment on board material from anywhere. You don’t need to be in the office, and you don’t even need to be online — the best board portals just sync up again when you connect to Wi-Fi.
Directors can flag passages that need further attention, privately collect inputs from other directors, and annotate and share board materials from anywhere.
The best board portals offer layers of advanced encryption and use servers which adhere to independent, third-party requirements for security certifications. Ensuring that your board portal is backed by the best physical and cyber security is non-negotiable.
Being competitive today requires getting powerful technology that drives your business and keeps you secure — and for a wide range of organizations, it means getting board portal software. When it comes time for you to search the market, just make sure your board portal has all of the features described above.